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Meetings2Go – Managing Meetings from your Mobile Phone

Posted by TeamITI on October 6, 2008

Challenge: You are a meeting planner, hosting a trade conference with 1,000 attendees. It is 3pm, just two hours left until the cocktail reception to be held in the beautiful outdoor setting of the River Landings. A heavy rainstorm is threatening the event, and the event has to be moved to the ball room. How can you quickly and effectively communicate this change of venue?

Solution: Reach all conference attendees with one single SMS instantly to announce the change in program.

Challenge: You are a trade show attendant, and you must connect with Joe Doe to discuss the details of the proposal you sent him last week. However, you cannot find his phone number to call him and set a time and place. How can you find his information and contact him on the go from the trade show floor?

Solution: Look up the site that was set up for your trade show on your mobile phone and find Joe Doe in the Networking section. Call, text or e-mail him, or any other registered trade show participant, directly from within the application to set an appointment.

Challenge: You are having your second glass of wine at the cocktail reception with one of your clients when you discuss dinner plans. You have heard about this great French restaurant, but you have no idea where it is.

Solution: Go to the City Guide section on the site right        from your phone and look up the restaurant, connect to its website, look at the menu and get directions. is a dynamic platform that not only helps event and meeting planners run their operations more efficiently,  it also offers exhibitors sponsorship opportunities for increased visibility and an easy way to communicate with conference attendees, and even a tool to take instant surveys or votes.

And best of all, it looks good on the event planners budget, since much of the printed conference material that usually comes with a conference can be avoided. Go Green!

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